policies

  • Board of Directors

    The Association is governed by a member elected Board of Directors who serve a two-year term with elections held every year in August; meetings are held bi-monthly except in summer, meeting monthly June to October. The Association Board of Directors, a community-wide volunteer position, consisting of seven property owners, is responsible for setting operating policies, managerial overview, development and execution of annual budgets and capital reserves, enforcing provisions of the governing documents, which include covenants, conditions and restrictions (CC&Rs), bylaws, and rules and regulations, and providing financial oversight. Major decisions, as determined by the CC&Rs, are referred to the Association owners as a whole.

    Contact

    If anyone would like to contact one or all of our Board members the following is how to do so:

    Mail:
    TKPOA Board of Directors
    356 Ala Wai Boulevard
    South Lake Tahoe, CA 96150-3315
    Email:
    This email address is being protected from spambots. You need JavaScript enabled to view it.
    Fax:
    (530) 541-2521
    In person:
    hand deliver to the Pavilion

    Your message will be time and date stamped and delivered to the Director indicated or all of the Board, if applicable, immediately. In addition, you may leave a message at the front desk at (530) 542-6444 and it will be forwarded to the recipient. Also feel free to contact our General Manager, please see contact information here.

    The Board of Directors normally meets once per month. Any property owner or its legal representative may join the board meetings.An executive session is held at 9:00am the day of the board meeting, that meeting is not open to members. See the calendar for the exact schedule and you find agendas, minutes and other related documents in the DOCUMENTS section or by clicking one of the shortcuts to the right. You will need to be logged in to access these documents

    Want to get involved?

    Will link to another page explaining the election and how to get involved in different committees

    TKPOA Board of Directors Meetings Protocol

    The Board of Directors desires to make our meetings more efficient and ensure that every member, at the appropriate times in the meetings, has an equal opportunity to share their comments. To that end, we are publishing our meeting procedures which will result in more professional, organized meetings.

    1. Board of Directors meetings are the time at which the committee conducts its business.
    2. Speakers must be TKPOA members in good standing.
    3. Each speaker will be allowed to speak for a reasonable time, only on topic and only until repetition occurs.
    4. Each speaker will only be allowed to speak one time per project.
    5. Civility is required at all times.
    6. Inappropriate behavior will not be tolerated. (Inappropriate behavior would include, but not be limited to: treating others disrespectfully or in any uncivilized manner, speaking without be given the floor, refusing to stay on topic or generally failing to adhere to meeting protocol)
    7. Anyone exhibiting abusive or objectionable behavior will be asked to leave. If the person refuses to comply, recess will be called by the chair and assistance for removal will be requested.
    8. The Board will conduct deliberations after listening to all property owners. Audience participation during committee deliberation will not be permitted.
    9. Meeting agendas will be posted 7 days prior to the next scheduled Board of Directors meeting.

    NOTICE: IT IS THE POLICY OF TKPOA TO NOT ALLOW THE ELECTRONIC OR MECHANICAL RECORDINGS OF ANY BOARD MEETINGS.

    QUESTION: Why are we prohibited from recording Board meetings?

    ANSWER: It is the current policy of the board to not allow the recording of board meetings, although the Board Secretary does record the meeting to assist with the accuracy of transcribing the minutes of the meeting, and we delete recordings after the minutes are done. To our knowledge no one has come to the office requesting to listen to a recording of a board meeting.

    EXPLANATION: It is completely within the board’s discretion to allow or disallow recording of its board meetings. HOA Boards have the authority to create reasonable rules of conduct for their meetings, such as time limitations for member forum, prohibition of foul language or offensive language, and restrictions on audio and/or video recording to avoid the disruption caused thereby. The authority to adopt rules is in our CC&Rs and bylaws. The power to adopt rules has been upheld by the courts.

    Recording usually has a negative impact on meeting participation and therefore most boards discouraged or prohibit recordings. Owners who bring recorders to board meetings often do so because they are threatening litigation or wish to intimidate participants into silence. Under those conditions, meeting participants, both directors and owners, may be reluctant to speak freely for fear that their words may be broadcast to the general public, or on the web, or in some way used against them in potential ligation. As a result, members' free speech rights are suppressed by the person doing the recording.

    Boards of directors are deliberative bodies and there is an expectation that there will be a fair and honest exchange of ideas and opinions, ultimately resulting in the board taking some action. While board action is sometimes the product of a unanimous vote, often times it is the product of a mere majority vote while the minority may have their views overruled. To record these exchanges between board members may in many cases have a chilling effect upon active participation by some board members, who may not want their dissenting opinions made public, or used in any litigation over an issue.

    Also, while many portions of board meetings deal with innocuous issues, other portions do not. Often sensitive issues are inadvertently raised about owners or questions concerning litigation matters. The board must respect the privacy of meeting attendees and must preserve a qualified privilege that exists when board members discuss sensitive issues.

    Members attending a meeting have a reasonable expectation of privacy within the community that their words and likeness will not be broadcast via media outlets or other websites open to the general public outside their community. Eliminating this expectation by allowing recording devices may suppress an owners’ free speech activity and participation at that board meetings. Thus, even though the board may have nothing to hide, there are still legitimate reasons for prohibiting the recording of meetings.

    Under the “Open Meeting Act” (Civil Code §§4900–4955 in the Davis-Stirling Common Interest Development Act), members of TKPOA have a right to attend all open session board meetings and to address the board. The general public does not have a right to attend board meetings. Even though there is no expectation of privacy in open meetings, boards can adopt rules for membership-only meetings that include restrictions on recording their meetings. There's nothing in the Davis-Stirling law governing CA HOAs that gives any owner this right or requires any HOA to allow this. The Brown Act and the 1st Amendment are frequently cited by people in support of private recordings. Neither gives owners the right to record meetings. The Brown Act applies to governmental agencies, not community associations. The 1st Amendment applies to governmental restrictions on free speech and has nothing to do with recording private meetings.

    In addition the TKPOA attorney has rendered his written opinion that endorses and justifies this Board policy.

  • Lake Tallac Purchase Documents

    Documents pertaining to the Lake Tallac Purchase are posted in the Documents section,

  • Notice of Change in ACC Rules

    TEXT OF PROPOSED CHANGES

    (Deletions are shown in strikethrough type and additions in boldface underlined type)

    On May 22, 2015, the Board of Directors approved the following changes to the Architectural Control Rules Brochure for a 30 day membership review period. Changes will be considered for adoption at the July 17, 2015 TKPOA Regular meeting of the Board of Directors.

    If you would like to provide any feedback to the Board prior to approval, please email your comments to Heather Houston, Administrative Assistant at This email address is being protected from spambots. You need JavaScript enabled to view it., or submit them in person at the TKPOA Pavilion Office.

  • Recent Changes to the City of SLT Vacation Rental Policy

    Recent Changes to the City of SLT Vacation Rental Policy

  • Short-Term Vacation Renter Policy

    Tahoe Keys Property Owners Association

    Short-Term Vacation Renter Policy

    Board of Directors Resolution

    Whereas, the Tahoe Keys is a family-oriented, residential community that is located in a scenic and quiet environment. The close proximity of the residences in the Tahoe Keys increases the likelihood that disruptive behavior will impact other residents.

    Whereas, a large number of properties within the Tahoe Keys are offered as short term vacation rentals through Vacation Rental Agencies and Vacation Rental by Owner or through other agencies or by other methods.

    Whereas, the City of South Lake Tahoe has a Vacation Rental Ordinance as set forth in Article XIII of Chapter 28A of the City of South Lake Tahoe Code. 'This ordinance is intended to address problems involving excessive noise, disorderly conduct, vandalism; overcrowding, traffic, congestion, illegal vehicle parking and accumulation of refuse at vacation home rentals and some of these problems have impacted Tahoe Keys. Anyone who leases their property in the City for short-term rentals is required to register and obtain a license from the City and must comply with the following regulations ("Vacation Rental Restrictions"):

    • No more than two people per bedroom plus four additional people are allowed to remain overnight;
    • The number of parked vehicles is controlled and signage inside and outside the home must be posted setting for the parking requirements;
    • The owner or the owner's agent must be available for immediate contact;
    • The property may not be used for commercial activities such as weddings, receptions or large parties;
    • Licenses must be reviewed annually.
    Violation of the City of South Lake Tahoe Vacation Rental Restrictions may subject to the owner to penalties and fines.

    See links above for recent ordinance changes as well as a link to the city's website.

    Whereas, the TKPOA Governing Documents provide TKPOA with the authority to fine and impose other discipline on property owners for violation of the TKPOA governing documents by themselves, their tenants and vacation renters; Whereas, the TKPOA CC&Rs prohibit conduct, which violates statutes, ordinances and laws, which includes the Vacation Rental Restrictions imposed by the City of South Lake Tahoe.

    Whereas, the activities of short term vacation renters frequently interfere with the quiet enjoyment of nearby residents in the community.

    Whereas, TKPOA incurs substantial cost in dealing with vacation renters who violate the TKPOA governing documents

    Now, Therefore, be it Resolved, that TKPOA hereby adopts the following Rules concerning short-term vacation renters:

    1. All owners and short-term vacation renters must comply with the City's Vacation Rental Restrictions
    2. All short-term vacation renters must comply with the TKPOA governing documents including provisions which prohibit "nuisance" behavior and set forth rules concerning vehicles, boats, trailers, parking and use of docks and lagoons;
    3. Each short-term vacation rental shall have a Rental Placard which may be obtained from the City of South Lake Tahoe;
    4. No home may be rented to nor used by more than two (2) people per bedroom plus four (4) additional people;
    5. The number of vehicles shall not exceed the number set forth in the Rental Placard and shall only be parked in spaces designed for the unit being rented;
    6. The following conduct is prohibited:
      1. Excessive, disruptive or objectionable noise including noise levels in excess of what is permitted by applicable laws after 8:00pm on weekdays and 10:00pm on weekends;
      2. Speeding or making a wake while in a TKPOA lagoon or waterway;
      3. Indecent exposure or trespassing;
      4. Drunk or disorderly conduct, destruction of private property, harassment of residents or TKPO staff or other conduct that is an unreasonable annoyance to the neighborhood;
      5. Allowing dogs to be "off leash";
    7. In the event TKPOA determines that a potential violation of this Short Term Vacation Rental Policy has occurred the owner and if applicable the tenant will receive a notice of hearing as provided in the TKPOA governing documents. If a violation is found, TKPOA may impose the following discipline:
      1. Impose a fine of up to one thousand dollars ($1,000) per occurrence and take appropriate action to collect the fine(s);
      2. Suspend the right of the owner or the tenant to use or allow short-term vacation renters to use of the common area or common facilities (except for ingress and egress to the property)
      3. Impose a special individual assessment against the property owner for costs incurred by TKPOA (including sums paid to contractors, attorneys and/or others) to repair damage and/or cure a violation of this Short-Term Vacation Policy;
      4. Request appropriate action by the City of South Lake Tahoe
    8. TKPOA will notify all TKPOA Members and all Vacation Rental companies that this policy is in effect. The notice will include a recommendation that each member owning a rental property in the Tahoe Keys should include terms of their rental agreement stating that any fines may be passed along to the renter. It will also recommend that each rental agreement should include a deposit to cover any possible fines that may arise.
    9. Notice of this policy shall be sent to the members of the association on or before June 15, 2014.
    10. The effective date of this policy shall be July 16, 2014.
    11. The foregoing policy shall remain in effect until such time as they it be changed, modified, or amended. This policy supersedes all previously adopted nuisance violation and fine policies.

    Be it further resolved, that within 120 days of the beginning of each fiscal year a copy of the policy herein adopted or as may be subsequently modified or amended shall be delivered to each of the members of the association as required by law.

    Certificate of Secretary

    The undersigned, the duly acting or appointed Secretary of the above corporation, certifies that the foregoing Resolution was duly moved, seconded, and adopted by the requisite majority of the Board of Directors at a duly notice meeting of the Board held on June 3, 2014. Date: 06/03/2014 Original Signed by Neal Simmons, Secretary


    TKPOA - Vacation Rentals - Behavior Policy

    TKPOA has been experiencing an alarming increase in complaints from its full time residents regarding the disrespectful behavior of the short term vacation renters. The most common complaints are associated with the following types of disrespectful behavior: over-occupancy, noise violations, destruction of private property, speeding in our channels, trespassing, and fishing from docks. In addition, there are many other types of complaints.

    The goal of implementing this policy is not to punish owners that are using their properties as vacation rentals, alternatively it is intended to modify the behavior of the vacation renters to be more respectful of the TKPOA's community, and create a peaceful environment for its full time residents. The following policy is being implemented on (date).

    TKPOA Vacation Renter Nuisance Policy: TKPOA has a zero tolerance policy from vacation renters regarding the following types of behavior violations:
    • OVER - OCCUPANCY
    • NOISE VIOLATIONS
    • DESCTRUCTION OF PRIVATE PROPERTY
    • SPEEDING IN OUR CHANNELS
    • TRESPASSING ON NEIGHBORING PROPERTIES
    • FISHING FROM DOCKS
    • UNLEASHED DOGS

    If a complaint is filed with our member services department or the local police department, a $1000.00 fine (per each occurrence) will be imposed on the subject property owners quarterly assessment.

    In an effort not to punish the owners of the properties that are used for vacation rental purposes, the TKPOA recommends that the vacation rental agencies, or the owners of the vacation rental properties themselves begin charging a refundable $1000.00 nuisance deposit to each vacation renter. In addition, the TKPOA nuisance policy should be delivered to and signed by the renter. It is also recommended that the policy be prominently displayed in each rental unit as a reminder to the renter of our policy. These recommendations are put forth in an effort to protect the property owner from significant out of pocket expenditures caused to them by the disrespectful behavior of their tenants.

  • Terms of Use and Privacy Policy

    Terms of Use

    Your use of this website is subject to the following legal Terms of Use (Agreement):

    Intellectual Property Copyright
    All material contained on the website (the “Content”) are Copyright © Tahoe Keys Property Owners Association (TKPOA) and HYPEIT Inc., or otherwise published by TKPOA with the permission of the owners of the material. All rights in such materials are reserved to the respective owners. No materials contained on this website may otherwise be copied, modified, published, broadcast, or otherwise distributed without the prior written permission of TKPOA. Any reproduction permitted under this Agreement must contain notice of the TKPOA copyright as follows:

    Copyright © Tahoe Keys Property Owners Association. All Rights Reserved.

    Website Use: Limitation of Liability and Disclaimer
    While Tahoe Keys Property Owners Association has made every effort to maintain accurate information on this website, the information contained herein may contain errors or omissions. TKPOA makes no warranties or representations of any kind concerning the accuracy, reliability, suitability, or safety of the information contained on this website for any purpose. TKPOA does not warrant or represent that the website service will be uninterrupted or error-free, and makes no representations whatsoever about your ability to access this website. Without limiting the foregoing, and to the extent permitted by the law, the functions contained in this website, the operations of this website, and all content on this website are provided “as is”, without warranty of any kind, either express or implied, including, but not limited to, any implied warranties of merchantability, fitness for a particular purpose, accuracy, or non-infringement. In no event shall TKPOA, its employees or agents, or anyone else who has been involved in the creation, production, or delivery of these webpages, be liable for any direct, incidental, or consequential damages resulting from the use of this website or any linked website, even if advised of the possibility of such damages.

    Referrals and Links
    Links to other websites do not imply an endorsement of the materials disseminated at those websites. Links to other websites are provided by Tahoe Keys Property Owners Association as a convenience to its users. Tahoe Keys Property Owners Association is not responsible for the materials contained at any website linked to from this website.

    This website may allow users to post their own material. Tahoe Keys Property Owners Association reserves the right, in its sole discretion, to review, edit, or delete any material posted by users, but undertakes no responsibility to do so. Notwithstanding the foregoing, TKPOA expressly disclaims any responsibility for liability for any information or material communicated by their parties through this website. The materials posted by users do not necessarily reflect the views of TKPOA. By posting materials to this website, or represent that you have all necessary rights in and to such materials, that such materials will not infringe on any personal or proprietary rights of any third parties, and that such materials will not be harmful, defamatory, unlawful, or otherwise objectionable. By posting materials on this website, you authorize Tahoe Keys Property Owners Association to use any such materials in any manner or medium.

    Jurisdiction, Venue, and Alternative Dispute Resolution
    This website is located in the United States. Any controversy or claim relating to this website, the content, or these Terms of Use not otherwise resolved between you and Tahoe Keys Property Owners Association will be settled solely by binding arbitration in accordance with the Commercial Arbitration Rules of the American Arbitration Association. Any such controversy or claim will be arbitrated on an individual basis and will not be consolidated in any arbitration with any claim or controversy of any other party. The arbitration will be conducted in Eldorado County, California, and judgment on the arbitration award may be entered into any court having jurisdiction of it. Any claim or cause of action that you may have with respect to this website, the Content, or this Agreement must be commenced within one year after the claim or cause of action arises or it will be forever barred. Any action or proceeding Tahoe Keys Property Owners Association relating to your access to, or use of, this website or any Content in accordance with this paragraph will be instituted in Eldorado County, California, or federal court in San Francisco, California.

    Revisions to this Agreement
    Tahoe Keys Property Owners Association may from time to time, without notice, make changes to the information on this website, to the products or services described herein and to these Terms of Use.

    Severability
    If any provision of these Terms of Use is deemed unlawful, void, or unenforceable for any reason, then that provision will be deemed severable from the remainder of this Agreement and will not affect the validity or enforceability of the remainder of this Agreement.

    Privacy Policy

    This website contains links to other websites. Links to other websites are added only as a convenience to users. Tahoe Keys Property Owners Association is not responsible for the privacy or other practices of such websites.

    1. Our Commitment to Privacy. This notice describes our Privacy Policy. Our privacy policy is designed to advise you about how we collect, use, and protect the personal information you provide. By visiting this website, you are accepting the practices described in this Privacy Policy.
    2. What Information is Collected.
      1. Information You Provide to Us: We collect any information you enter on our website, or that you give us in any other way. You can choose not to provide certain information, but you may not be able to take advantage of our services and features.
      2. Automatic Information: When you visit a website, you disclose certain information, such as your Internet Protocol (IP) address and the time of your visit. This website, like many other websites, records this basic information about visits to the website.
      3. “Cookies”: Cookies are pieces of information that are transferred to your computer from a web server. Most browsers are set up to accept cookies, but you can change your settings to have your browser notify you when you receive a new cookie or to refuse to accept cookies.
    3. How and When the Information is Used. The information we collect is used for administering our business activities. Occasionally we may use the information to notify you about changes to our website, new services, or special offers.
    4. How We Protect Your Information. The privacy and protection of your information is important to us. We do not make any personal information available to third parties without your permission.
    5. Who Has Access to the Information. Information about our users is important to us. We will not disclose any individually identifiable information to any third party without first receiving that user’s permission.
    6. Methods We Use to Protect Your Information. We use security software to protect the confidentiality of your personal information. In addition, our business practices are reviewed periodically for compliance with policies and procedures governing the security and confidentiality of our information. Our business practices limit employee access to confidential information, and limit the use and disclosure of such information to authorized persons.
    7. Children. This website does not provide services or sell products to children under the age of 18. If you are under 18, you may use this website only with the involvement of a parent or guardian.
    8. Consent. By using our website, you consent to the collection and use of your personal information as described in this Privacy Policy.
    9. Changes to Privacy Policy. If our Privacy Policy or procedures change, we will immediately post those changes to our website. Any such changes will be effective immediately upon being posted, unless otherwise stated in the change.

    If you have any questions about this website, the Terms of Use, or our Privacy Policy, please contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..