Standing Committees, Ad Hoc Committees & Board Subcommittees
Advisory committees are appointed by the Board of Directors on an annual, or as-needed, basis to support the smooth running of the Association.
Overview
Committees are appointed by or at the direction of the Board, and serve at the pleasure of the Board.
Responsibilities
Committees are comprised of volunteer property owners to assist the Board with the association’s day-to-day operations.
Most committees are purely advisory in nature; they provide recommendations to the board on what action the Board should take on a particular item of business:
Standing Committees — Committees that exist in perpetuity and have ongoing tasks. The Board may have delegated certain aspects of the management of the activities of the association to these committees.
Board Subcommittees — Subcommittees that are composed entirely of directors, sometimes referred to as “Executive Committees.”
Ad Hoc Committees — Committees that have limited duration and that are formed to address a specific issue (i.e., a rules committee that makes recommendations to the board on how the association’s operating rules should be modified to address a specific issue).
Committees
Without a doubt, the association’s various committees are a tremendous benefit to the community. The Board is able to rely on property owners to perform essential duties instead of having to spend for professional management services.
Qualifications
Because committees serve at the pleasure of the board, the board is generally free to establish qualifications that committee members must satisfy in order to be able to serve on a committee.
Organization
Each committee is setup with a defined purpose outlined in its charter.
The committee chair presides over committee meetings and handles the committee agenda.
A committee secretary is in charge of taking and publishing the minutes of every meeting.
Procedural Requirements
Unlike board meetings, committee meetings are generally not subject to the requirements found in the Open Meeting Act which apply to board meetings.
Meeting Minutes
The extent to which a committee is required to keep and maintain minutes of its meetings, and to make them available for inspection by the association’s members, will depend upon whether the committee is an executive committee and/or a committee with “decision-making authority.”
Standing Committees
The Board has established four Standing Committees that exist in perpetuity and have ongoing tasks.
Architectural Control Committee
Responsible for setting and enforcing architectural standards and guidelines for architectural review and approval of design, placement, and improvements to association properties.
Townhome Oversight Committee
A committee appointed by the Board to oversee the diversity of financials, architectural designs, competing property use demands, and other local concerns within the various Townhome Cove Subdivisions.
Finance Committee
Responsible for assisting the Board in preparing the Association’s annual budget and complying with other financial obligations set forth in Article XII of the Bylaws or otherwise imposed by law.
Waterways Committee
Responsible for assisting the Board in monitoring and maintaining a high level of water quality within the Tahoe Keys Subdivisions.
Ad Hoc Committees & Board Subcommittees
Ad Hoc Committees and Board Subcommittees are more transient in nature and are established to tackle a particular project or task.
Committee meeting agendas & minutes.
Committee meeting agendas are posted ahead of time, please see the various folders under the documents section of this website. Minutes are likewise posted after each meeting, where appropriate.