The Association is governed by a member elected Board of Directors who serve a two-year term with elections held every year in August; meetings are held bi-monthly except in summer, meeting monthly June to October. The Association Board of Directors, a community-wide volunteer position, consisting of seven property owners, is responsible for setting operating policies, managerial overview, development and execution of annual budgets and capital reserves, enforcing provisions of the governing documents, which include covenants, conditions and restrictions (CC&Rs), bylaws, and rules and regulations, and providing financial oversight. Major decisions, as determined by the CC&Rs, are referred to the Association owners as a whole.
If anyone would like to contact one or all of our Board members the following is how to do so:
- TKPOA Board of Directors 356 Ala Wai Boulevard South Lake Tahoe, CA 96150-3315
- (530) 541-2521
- In person:
- hand deliver to the Pavilion
Your message will be time and date stamped and delivered to the Director indicated or all of the Board, if applicable, immediately. In addition, you may leave a message at the front desk at (530) 542-6444 and it will be forwarded to the recipient. Also feel free to contact our General Manager, please see contact information here.
The Board of Directors normally meets once per month. Any property owner or its legal representative may join the board meetings.An executive session is held at 9:00am the day of the board meeting, that meeting is not open to members. See the calendar for the exact schedule and you find agendas, minutes and other related documents in the DOCUMENTS section or by clicking one of the shortcuts to the right. You will need to be logged in to access these documents
Want to get involved?
Will link to another page explaining the election and how to get involved in different committees
TKPOA Board of Directors Meetings Protocol
The Board of Directors desires to make our meetings more efficient and ensure that every member, at the appropriate times in the meetings, has an equal opportunity to share their comments. To that end, we are publishing our meeting procedures which will result in more professional, organized meetings.
- Board of Directors meetings are the time at which the committee conducts its business.
- Speakers must be TKPOA members in good standing.
- Each speaker will be allowed to speak for a reasonable time, only on topic and only until repetition occurs.
- Each speaker will only be allowed to speak one time per project.
- Civility is required at all times.
- Inappropriate behavior will not be tolerated. (Inappropriate behavior would include, but not be limited to: treating others disrespectfully or in any uncivilized manner, speaking without be given the floor, refusing to stay on topic or generally failing to adhere to meeting protocol)
- Anyone exhibiting abusive or objectionable behavior will be asked to leave. If the person refuses to comply, recess will be called by the chair and assistance for removal will be requested.
- The Board will conduct deliberations after listening to all property owners. Audience participation during committee deliberation will not be permitted.
- Meeting agendas will be posted 7 days prior to the next scheduled Board of Directors meeting.
NOTICE: IT IS THE POLICY OF TKPOA TO NOT ALLOW THE ELECTRONIC OR MECHANICAL RECORDINGS OF ANY BOARD MEETINGS.
QUESTION: Why are we prohibited from recording Board meetings?
ANSWER: It is the current policy of the board to not allow the recording of board meetings, although the Board Secretary does record the meeting to assist with the accuracy of transcribing the minutes of the meeting, and we delete recordings after the minutes are done. To our knowledge no one has come to the office requesting to listen to a recording of a board meeting.
EXPLANATION: It is completely within the board’s discretion to allow or disallow recording of its board meetings. HOA Boards have the authority to create reasonable rules of conduct for their meetings, such as time limitations for member forum, prohibition of foul language or offensive language, and restrictions on audio and/or video recording to avoid the disruption caused thereby. The authority to adopt rules is in our CC&Rs and bylaws. The power to adopt rules has been upheld by the courts.
Recording usually has a negative impact on meeting participation and therefore most boards discouraged or prohibit recordings. Owners who bring recorders to board meetings often do so because they are threatening litigation or wish to intimidate participants into silence. Under those conditions, meeting participants, both directors and owners, may be reluctant to speak freely for fear that their words may be broadcast to the general public, or on the web, or in some way used against them in potential ligation. As a result, members' free speech rights are suppressed by the person doing the recording.
Boards of directors are deliberative bodies and there is an expectation that there will be a fair and honest exchange of ideas and opinions, ultimately resulting in the board taking some action. While board action is sometimes the product of a unanimous vote, often times it is the product of a mere majority vote while the minority may have their views overruled. To record these exchanges between board members may in many cases have a chilling effect upon active participation by some board members, who may not want their dissenting opinions made public, or used in any litigation over an issue.
Also, while many portions of board meetings deal with innocuous issues, other portions do not. Often sensitive issues are inadvertently raised about owners or questions concerning litigation matters. The board must respect the privacy of meeting attendees and must preserve a qualified privilege that exists when board members discuss sensitive issues.
Members attending a meeting have a reasonable expectation of privacy within the community that their words and likeness will not be broadcast via media outlets or other websites open to the general public outside their community. Eliminating this expectation by allowing recording devices may suppress an owners’ free speech activity and participation at that board meetings. Thus, even though the board may have nothing to hide, there are still legitimate reasons for prohibiting the recording of meetings.
Under the “Open Meeting Act” (Civil Code §§4900–4955 in the Davis-Stirling Common Interest Development Act), members of TKPOA have a right to attend all open session board meetings and to address the board. The general public does not have a right to attend board meetings. Even though there is no expectation of privacy in open meetings, boards can adopt rules for membership-only meetings that include restrictions on recording their meetings. There's nothing in the Davis-Stirling law governing CA HOAs that gives any owner this right or requires any HOA to allow this. The Brown Act and the 1st Amendment are frequently cited by people in support of private recordings. Neither gives owners the right to record meetings. The Brown Act applies to governmental agencies, not community associations. The 1st Amendment applies to governmental restrictions on free speech and has nothing to do with recording private meetings.
In addition the TKPOA attorney has rendered his written opinion that endorses and justifies this Board policy.